Personvernpolicy for kandidater

Your privacy is very important to us, and we take it seriously. We aim to help everyone who uses Soprana Personell Norge services gain the greatest possible benefit.

This Privacy Policy applies to all our brands: “Soprana Personnel International”, “Soprana Personell Norge” and related services.

Soprana Personell Norge AS (hereinafter – the Company) is committed to complying with the General Data Protection Regulation (GDPR) to ensure that any information provided by candidates is stored and used for lawful purposes.

The policy below explains how the GDPR applies to the processing of your personal data by the Company. We aim to use your data responsibly, appropriately and securely. Soprana Personell Norge AS specializes in recruitment and selection, staffing services, and HR consulting across multiple industries and service sectors. By applying through our system, you confirm that you have read and understood the terms and conditions of this policy.

The GDPR requires that personal information be collected for lawful and necessary purposes directly from the individual concerned and used only with that person’s consent.

Please read what information we collect about you, with whom we share it, and how third parties may use it.

Collection of Personal Data

The Company will collect information about you if you become a potential candidate seeking or planning to change employment. This information is collected to assist you in finding employment by presenting your candidacy to our clients.

What data will the Data Controller collect and process?

Categories of personal data include: name, surname, position, company name, address and email address. In addition, your CV and any other information you provide for the purpose of applying.

Who controls my personal data?

The Data Controller is Soprana Personell Norge AS, registered in Norway, company number 928 923 223.

Registeration address: Storgaten 20, 3126 Tønsberg, Norway.

The Company Director acts as the Data Controller’s representative.

Email: post@soprana.no, phone: +47 940 85 077

How will the Company collect your personal information?

The Company collects your personal information in various ways:

• by completing and submitting a registration form (paper or electronic);
• by submitting your CV (paper or electronic);
• by providing information during interviews with the Company;
• at any stage where the Company presents you as a candidate, and by providing any other information (verbally or in writing);
• during job interviews where the interview may be automatically transcribed using artificial intelligence solutions to accurately document provided information and ensure objective recruitment administration. Candidates are informed in advance, and any recording/transcription is carried out in compliance with applicable legislation.

Personal information may also be collected when:

• we receive references about you;
• we receive feedback from former employers, colleagues, professional associations or regulatory bodies;
• we receive medical or skills test results;
• we receive performance feedback (positive or negative);
• we receive complaints or incident reports involving you;
• we receive applications in response to job advertisements;
• we receive information related to investigations, inquiries or legal proceedings involving you.

Use of Personal Information

By lawfully collecting your data, you allow the Company to use it to:

• assess your suitability for employment;
• conduct reference checks;
• evaluate performance and future plans;
• conduct performance reviews;
• provide employment recommendations;
• carry out mandatory testing (medical or psychometric).

We use systems such as LinkedIn, Facebook and Google Analytics to manage our community and operations. We cooperate only with providers compliant with GDPR.

Will data be transferred outside Norway?

Soprana Personell Norge AS undertakes not to transfer data outside Norway without sufficient safeguards and certified privacy protection measures.

Disclosure to Third Parties

Information provided to clients is handled under strict confidentiality for suitability assessment purposes and will not be disclosed without consent unless required by law.

By agreeing to this policy, you consent to the Company sharing your personal information for potential employment opportunities.

You authorize disclosure to:

• potential or actual clients;
• referees;
• contractors and suppliers (IT systems, databases, website providers);
• any party legally entitled to receive such information.

Website Terms of Use

Soprana Personell Norge AS operates as a recruitment agency assisting you in finding employment. Our services are free of charge.

If you wish us to share your CV and information with potential employers (via database or job application services), you consent to such sharing.

Access and Correction Rights

Under GDPR, you have the right to access and receive a copy of your personal data.

Requests will be handled without undue delay.

If data is inaccurate, incomplete or outdated, we will correct it. If disagreement arises, you may request a statement explaining your position. Contact: post@soprana.no. No fee applies.

Data Retention

Personal data is stored for 5 years. After expiry or upon earlier request, data will be deactivated. You may withdraw consent at any time.

Your Rights

You have the right to:

• be informed;
• access;
• rectification;
• erasure;
• restriction of processing;
• data portability;
• object;
• rights related to automated decision-making and profiling.

Policy Changes

Updates of our privacy policy will be published on our website. Contact: post@soprana.no

Acceptance

By providing personal data verbally or in writing, you confirm that you have read and understood this Privacy Policy and consent to data collection, use and disclosure as described.

Purpose and Legal Basis

Processing is based on your consent under GDPR. Consent is defined as freely given, specific, informed and unambiguous indication of wishes.

No data is shared without prior knowledge. By registering online, you accept the Privacy Notice and voluntarily register at www.stillinger.soprana.no.